Sinope Limited (“Sinope”, “we”, “us”, or “our”) is committed to protecting your personal information and your right to privacy. This Privacy Policy explains how we collect, use, store, and share your personal data when you visit our website or engage with our services, and sets out your rights under the UK General Data Protection Regulation (“UK GDPR”) and the Data Protection Act 2018.
Sinope Limited is the data controller for the personal data we collect. We are registered in England and Wales. If you have any questions about this policy or our data practices, please contact us at info@sinope.uk.
1. Information We Collect
We may collect and process the following categories of personal data:
Information you provide directly. When you complete our contact form, express interest in membership, or correspond with us by email, you provide us with information such as your name, email address, telephone number, and the content of your enquiry. Where you apply for membership, we may collect additional information relevant to your application and the level of service you have requested.
Information collected automatically. When you visit our website, we may collect technical data including your IP address, browser type and version, the pages you visit, and the time and date of your visit. This information is collected through cookies and similar technologies, subject to your consent where required.
Information from third parties. In certain circumstances, particularly in connection with membership onboarding and our anti-money laundering obligations, we may receive information about you from identity verification services or publicly available sources.
2. How We Use Your Information
We use the personal data we collect for the following purposes:
To respond to your enquiries and provide our services. Where you have contacted us or applied for membership, we use your information to respond to your enquiry, assess your application, and provide the services you have requested. The legal basis for this processing is the performance of a contract or taking steps at your request prior to entering into a contract.
To comply with our legal obligations. As a business operating in the hospitality and lifestyle services sector, we are subject to obligations under anti-money laundering legislation and other applicable law. We may process your personal data where necessary to meet these obligations. The legal basis for this processing is compliance with a legal obligation.
To operate and improve our website. We use technical data collected automatically to monitor the performance of our website, diagnose technical issues, and improve the user experience. The legal basis for this processing is our legitimate interests in operating a functional and secure website.
To send you information about our services. Where you have consented, or where we have a legitimate interest in doing so, we may contact you with information about services, events, and opportunities that may be of interest to you. You may withdraw your consent or object to this processing at any time by contacting us at info@sinope.uk.
3. Cookies
Our website uses cookies to distinguish you from other users and to improve your experience. Cookies are small text files placed on your device by your browser when you visit a website.
We use strictly necessary cookies that are required for the website to function, and which do not require your consent. We do not currently use advertising or tracking cookies. If this changes, we will update this policy and seek your consent where required.
You can control cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website.
4. Sharing Your Information
We do not sell your personal data to third parties. We may share your information in the following limited circumstances:
Service providers. We may share your information with carefully selected third parties who provide services on our behalf, such as IT infrastructure, payment processing, and identity verification. These parties are required to process your data only on our instructions and in accordance with applicable data protection law.
Legal and regulatory requirements. We may disclose your information to regulators, law enforcement agencies, or other authorities where required by law or where we believe disclosure is necessary to protect our legal rights or comply with a legal obligation.
Business transfers. In the event of a merger, acquisition, or sale of all or part of our business, your personal data may be transferred to the relevant third party. We will notify you of any such transfer.
5. Data Retention
We retain your personal data for as long as necessary to fulfil the purposes for which it was collected, including for the purposes of satisfying any legal, accounting, or reporting requirements. Membership records and associated personal data are retained for a minimum of five years following the end of the membership relationship, in compliance with our anti-money laundering obligations. Enquiry data is retained for a period of two years from the date of the enquiry where no service relationship results.
6. Your Rights
Under UK GDPR, you have the following rights in relation to your personal data:
The right to access. You may request a copy of the personal data we hold about you.
The right to rectification. You may ask us to correct inaccurate or incomplete personal data.
The right to erasure. In certain circumstances, you may ask us to delete your personal data. This right is subject to our legal obligations to retain certain records.
The right to restrict processing. You may ask us to restrict the processing of your personal data in certain circumstances.
The right to data portability. Where processing is based on your consent or a contract, you may request that we provide your personal data in a structured, commonly used, and machine-readable format.
The right to object. You have the right to object to processing based on our legitimate interests.
To exercise any of these rights, please contact us at info@sinope.uk. We will respond to your request within one month. You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at ico.org.uk if you are not satisfied with our response.
7. Security
We take appropriate technical and organisational measures to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure, or access. However, no method of transmission over the internet or electronic storage is entirely secure, and we cannot guarantee absolute security.
8. Changes to This Policy
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated revision date. We encourage you to review this policy periodically. Your continued use of our website following the posting of changes constitutes your acceptance of those changes.
9. Contact Us
If you have any questions about this Privacy Policy or the way we handle your personal data, please contact us at:
Sinope Limited
58 Peregrine Road
Hainault, Ilford
IG6 3SZ
info@sinope.uk